Administration, Marketing, & Proposal Assistant

The Assistant will be responsible for general administrative and marketing functions which will include preparing marketing materials to market The Onyx Group’s abilities and services to existing clients and to help to win new work via the proposal life cycle process. Responsibilities include planning, scheduling, and coordinating the development and graphic production of proposals and presentations, statements of qualifications, brochures, and related marketing materials. This position will be involved with competitive proposals and presentations for federal, state, and local government agencies including municipal and county governments. This position will produce federal proposals in a SF330 format and occasionally be responsible for providing private sector proposals in support of Planning, Architecture, and Technology services. In this position, you will write and develop presentations in a manner that is persuasive and draws out the marketing qualities of the material. Typically, resumes, project descriptions and introductory materials are tailored by this position. The individual responsibilities and requirements for this position are:

Essential Functions

  • Working with a wide range of technical professionals in three divisions; Planning, Architecture, and Technology, this position will prioritize work to meet multiple deadlines, moderate meetings, and drive schedules
  • Must possess leadership skills, strong writing capabilities, a “can do attitude”, and be a team player who can also lead teams in the production of proposals with a variety of staff members involved

Other Desired Functions

  • Maintain corporate database that supports and integrates with Planning, Architecture, & Technology
  • Develops graphics for RFPs and corporate marketing materials
  • Monitor and recommend FBO opportunities
  • Track, select, and book conferences
  • Maintain corporate website
  • Development of postcard campaign concepts
  • Assist with preparation and coordination of press releases, articles, and publications
  • Attend and represent Onyx at key business development and professional society events
  • Assist quality assurance/quality control and pink, red, and gold team review process for proposals, presentations, and telephone interviews
  • Assist with online market research and analysis support on an as needed basis for our three divisions
  • Support of document production, ensuring materials are stocked and managing the equipment service contract to ensure all copying and printing equipment is in full operational condition
  • Serve as front desk receptionist with phone coverage, guest arrivals/departures, & some office management functions

Knowledge, Skills, and Abilities

  • Excellent interpersonal skills
  • Organized and detail oriented
  • Exceptional collaborative skills with demonstrated successful multi-tasking with simultaneous deadlines
  • Proven presentation and public speaking abilities
  • Potential for Planning, Architecture and Interior Design collaboration

Minimum Qualifications

  • Successful completion of 4 year degree in Communications, Marketing, or a related field
  • Strong knowledge of Adobe Creative Suite (Illustrator, InDesign, Photoshop), Microsoft Office Suite (PowerPoint is essential)
  • 2-5 years of related experience
  • US Citizenship

Interested candidates should send their resumes to